- The most Automated Purchase to Payment 
approach on the market today!
Baltzar Invoice is a 100% web-based solution for automating and managing supplier invoices. This eliminates the need to install any software on your desktop computers.
Baltzar Invoice is the heart of the Baltzar Business Arena product suite. This powerful solution enables your Accounts Payable department to become significantly more time and cost efficient by streamlining the matching and processing of supplier invoices.
How does it work?
Invoices are scanned or imported then interpreted. Every invoice is tracked throughout all the stages of processing. After scanning or electronic import via xml, invoices are sent into the Invoice Log for identification and registration. The system intelligently allocates appropriate matching logic and a suggested workflow proposal to each invoice. Once all accounting allocations and flow proposals are established they are maintained in an invoice Log with all other pertinent information associated with the invoice during processing.
Baltzar comes equipped with interfaces to virtually every ERP system automating the preliminary recording of invoices. After all account posting has been matched and approved the invoice is recorded permanently in the ERP system and cleared for payment
3-Way line item Matching
Baltzar offers intelligent line item matching against purchase order details and Goods Receipt (GR) information. Exception handling is dealt with using Baltzer's comprehensive and easy to use ad hoc routing and automated workflow capabilities.
E-invoices
Baltzar Invoice is able to accept most electronic invoice formats. Most industry standards are already supported and new formats added with each release.
Benefits of using Baltzar Invoice
- Baltzar provides flexibility in many areas useful to the accounts payable function.
- Baltzar Business Arena provides the individual user with a role based dashboard for ease of use
- Invoice archive for long term storage, management and retrieval of historical documents and information
- Automated reporting identifies and provides a means to rectify of company bottlenecks
- Sales Tax control and management. Company specific Tax rules can be easily replicated in the user interface.
- Complex cost allocation , e.g splits over several periods can be done in Baltzar
- Support for short or partial payments.
- Capability to process debit/credit notes and dynamically associate them with invoices
- Support for implementing and maintaining complex approval authorization rules using your designation of authority (DOA).
- Simple, user-friendly and editable workflow preview
- Utilizing Baltzar Contract module customers can extend 3-way matching to include complex contract terms.
- Baltzar Invoice integrates easily with your ERP. A number of integration formats are supported including web services to utilize online communication with the ERP system.